May Institute

  • Residential Scheduling Coordinator

    Job Location US-MA-Randolph
    Job ID
    Regular Full-Time
  • Summary

    The Residential Scheduling Coordinator ensures the quality of the Community Group Residences by  adequately staffing the programs to provide the safest, healthiest environment possible for both the students and the staff persons. This is carried out with respect and dignity and in accordance with May Institute policies and procedures.


    • Develop, maintain and manage accurate master schedules for the residential programs and track changes as they occur.
    • Manage and update the vacancy report to reflect staff resignations, new hires and staff schedule changes.
    • Develop training schedules for new residential employees and communicate the schedule to the staff/management/clinical team.
    • Track and fill open shifts due to vacancies, sick calls, earned leave, etc.
    • Track and monitor overtime shifts to ensure staffing rules and regulations are maintained.
    • Maintain current list of residential employees and manage an up to date phone list.
    • Maintain ongoing communication with the Director of Residential Services and Assistant Residential Directors regarding current and future staffing needs.
    • Coordinate weekly staff schedules with monthly training schedule to ensure proper coverage of the residences.
    • Monitor, maintain and generate reports regarding staff attendance by identifying patterns and communicating concerns to the Director of Residential Services.
    • Develop and generate vacant shift reports as requested.


    • Proficient in MS Office
    • Experience working in a fast paced environment and managing complex schedules
    • Excellent communication skills, bother oral and written
    • Strong attention to detail skills.


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