May Institute

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File Clerk - Randolph, MA

File Clerk - Randolph, MA

Job ID 
Job Location 
Regular Full-Time

More information about this job


May Institute, Inc. is currently accepting resumes for an Administrative Assistant/ File Clerk to work under the supervision of the Office Manager for Home, School, and Center Based Services. The Administrative Assistant’s main responsibility is to electronically file clinical documentation in each client’s clinical file in a timely manner. The Administrative Assistant will work closely with the administration team to ensure all documents are scanned, named and labeled appropriately. This position requires a great deal of organization, attention to detail, the ability to differentiate clients with similar names, and ability to self-identify when to ask clarifying questions if unsure of how to proceed.


This is an entry-level position ($11/hr) in Randolph, MA with full-time flexibility from June-August and part-time hours starting in September.



  • Organizes and scans all clinical documentation in the appropriate section of the clinical file adhering to programmatic filing guidelines. 
  • Assist with preparing client files for discharge by working closely with the administrative team to facilitate the discharge process.
  • Attends staff meetings when appropriate.
  • Assists supervisor with special projects as needed.


  • High School diploma preferred
  • Must be 16 years old with a US Driver's License
  • Must understand the nature and importance of confidential electronic media and the ability to handle with discretion. 
  • Ability to communicate both orally and in writing to a wide variety of audiences.
  • Must be able to multi-task and work independently.
  • Computer literacy and working knowledge of Microsoft Office suite.
  • Skilled with using scanners, copiers, fax machines, and other office equipment